Registration for the 2024-2025 School Year
Start Date: September 3, 2024
End Date: June 20, 2025
10 MonthsMaximum file size – 10 mega bytes.
Maximum file size – 10 mega bytes.
Maximum file size – 10 mega bytes.
Maximum file size – 10 mega bytes.
Summary of tuition and payments
Fee Summary
Contractual Conditions
I/We, the undersigned, acknowledge we can withdraw from this contract, according to conditions stated in SJSH’s Withdrawal/ Refund/Reduction of Obligation Policy and SJSH’s Notice of Withdrawal Policy. Fees and services additional to the total amount owed will be billed separately. Prior to the release of all reports; credits; or promotions, any balance owing of the total fees must be paid in full. At SJSH, all credits, marks, and/or promotions are earned only after balance owing is paid in full. As of the first day of classes, all children must be immunized (or exemption filed) and all dates of birth must be documented. Method of payment has no bearing on SJSH’s Withdrawal/Refund/Reduction of Obligation Policy.
Educational Calendar
SJSH’s school year has three semesters: Fall (September to December); Winter (January to April); and Spring (May and June). Each new school year begins after Labour Day and ends before June 30th of the next year. Number and frequency of instructional days and times, as announced by SJSH, are subject to change, at any time, without advance notice and is at the sole discretion and decision of SJSH. Any day not attended, whether or not as a result of a decision made by SJSH, will not be eligible for any refund. Weekends; statutory holidays; December Break, April Break; Summer Break; HeadStart School; Easter Monday and any other day(s) announced by SJSH are not instructional days . HeadStart School is a separate registration and tuition.
Educational Services
In compliance with the Ministry of Education’s Private Schools Policy and Procedures of 09.2013, SJSH provides day-schooling education and related services at the decision and discretion of SJSH without any guarantee. Students are registered in Scholars’ Hall or in St. Jude’s School. If as a result of SHSH’s initial or continual evaluation, a student’s placement may need to be changed to accommodate for services; time; expectations; adjustments; involvements, considerations; timetabling or scheduling and tuition for the balance of the schoolyear will be adjusted accordingly. Tuition at SJSH is for registration not for periods/credits/subjects taken or earned. At no time can or does SJSH offer any guarantee or assurance of a student’s success.
Accommodations
A Scholars’ Hall student achieves, in Scholars’ classes, at or above grade level without any modifications. Minor accommodations or modifications may be provided, for additional fees, as long as the Scholars’ Hall student continues to achieve at or above grade level and maintains acceptable in-class/in-school attendance. A child will be registered as a St. Jude’s School’s student when/if the child needs to attend a St. Jude’s class/classes; needs out-of-class/in-school/or more than minor accommodations and/or modifications. SJSH may provide a St. Jude’s School student, for additional fees, in-school accommodations. SJSH may also place a St. Jude’s School student, in a Scholars’ Hall class/classes, with in-class accommodations or modifications.
Administrative Involvement
Services outside of placement, will be billed separately i.e. 1) Administrative Time -printing; copying; letter writing; report card/ transcript reproduction; phone/email communications; extra student and/or parent meetings.2) Administrative Support -Code of Behaviour compliancy; needing time out; meeting; assisting; listening; talking; advising; calming; understanding; direction; and/or rest; opportunity for personal reflection and comfort.
Administrative Intervention
These services are not included in any placement and will be billed separately: non Code of Behaviour compliancy: office trip; disruptiveness, disrespectfulness, lack of classroom decorum as well as maintaining instructional control; teaching of methods of interaction; implementation of social interactional strategies; preparation for classroom re-entry; facilitating/creating interactional change; extra supervision; assisting with special and/or sensitive issues. Behaviour requiring administrative intervention is not part of SJSH’s mandate and could result in withdrawal of services. Physically aggressive, intimidating and or threatening behaviour will not be tolerated and may result in registration being revoked and/or expulsion. Upon receipt of a child’s OSR, if it includes an IEP, suspension(s), expulsion and/or a Safety Plan, the child’s placement at SJSH will be re-evaluated and/or registration may be revoked.
Student Placement
SJSH can re-assess Placement during the school year and revise tuition as necessary for the balance of the school year.
Grade 11 and 12 Mathematics and English Credit Policy
To protect and preserve SJSH’s graduates’ university acceptance opportunities, all students must take all their Grade 11 and 12 Math and English Credits in a regularly timetabled SJSH class. Any Grade 11 or 12 Math or English Credits taken outside of SJSH while registered or during a summer between SJSH school years, without SJSH’s prior written consent, will not be recognized for purposes of graduation by SJSH.
Operational Policies and Procedures
SJSH’s policy/procedures manual, available at the main office, includes SJSH’s Weather Policy; the SJSH’s Closure Policy; and SJSH’s winter, Salt-Free Policy. This manual and all other policies/procedures, i.e. Code of Behaviour, are an integral part of this registration contract. Familiarization with these policies and procedures is the responsibility of the undersigned.
SJSH’s Attendance Policy
The possibility of success at SJSH is predicated upon a student’s daily punctuality and attendance. It is solely the student’s parents’ responsibility to ensure their child’s daily punctually and attendance. Late to school and/or late to class is a form of absence and will also affect marks and school performance. When a student is absent from school/class, for any reason including but not limited to tardiness; illness; medical condition; appointments; anxiety, vacations; or even with parental permission, their opportunity for academic success and social integration comfort will be jeopardized. If time and resources permit with additional tuition and a willing student, SJSH may be able to modify the student’s timetable to mitigate effects of non-attendance. Even with these modifications, the student must still meet or exceed the Ontario Ministry of Education’s learning expectations to earn a credit/promotion. SJSH will not grant any credit/promotion which is at risk/in jeopardy as a result of absenteeism. Parents will be notified if, due to absenteeism, success at SJSH is at risk or in jeopardy.
Registration is not complete until SJSH has received . . .
- a fully completed registration contract duly signed and dated by both parents and
- a copy of each child’s birth certificate and
- a deposit equaling 15% of the total fees (listed above) which is totally non-refundable upon receipt, and
- a completed PAD agreement with a copy of a void cheque for automatic bank or credit card withdrawals commencing on May 1st, 2024 thereafter on the 1st day of the next 11 consecutive months ending April 1, 2025
Method of payment has no bearing on SJSH’s Withdrawal/Refund/Reduction of Obligation Policy or any other condition contained herein.
Notice of Withdrawal Policy
Notice of withdrawal must be provided in writing. Notice must provide SJSH, not less than, one calendar month’s notice of withdrawal. Receipt of written notice (letter or e-mail), is as of the date which the Director or Principal of SJSH personally receives the notice, not the date the letter was posted or the date the e-mail was sent. Date of Notice of Withdrawal or post mark date or date of delivery to a person other than the Director/Principal, does not constitute receipt of written notice by the Director/Principal. At no time will a telephone message or phone call, fax and/or any verbal communication with the Director, Principal or any other person, be accepted or acknowledged as written notice and/or constitute receipt of written notice. As of the date of receipt of Notice of Withdrawal by the Principal of SJSH, the present month’s payment and the next month’s full payment is due, payable and totally non-refundable. Non-attendance without receipt of Notice of Withdrawal will be recorded as absenteeism. SJSH reserves the right to expel or to revoke a student’s registration without any notice and without any refund.
Refund / Reduction of Obligation Policy
As of registration, the deposit, equal to 15% of the total fees, is totally non-refundable. In addition, as of May 1st, 2024 the first and the last payment, May 1st, 2024 and April 1st, 2025, respectively are both due, payable and totally non-refundable.
Thereafter, every consecutive 1st-of-the-month payment is also is due, payable and totally non-refundable. With the knowledge, understanding and agreement of these aforementioned conditions, Written Notice must be provided with at least one calendar month’s notice. Upon receipt Notice of Withdrawal any balance owed to SJSH will be immediately due and payable and will be subject to a one percent (1%) per month interest rate. Any balance owed to parents will be repaid, without interest, by June 30th, 2025
We have read and acknowledge this schedule of non-refundable payments.
Parental Acknowledgements
I/We acknowledge that SJSH can discontinue registration at any time with written notice in accordance with the school’s Withdrawal / Refund / Reduction of Obligation Policy. I/We understand that, registration at SJSH, will be jeopardized or discontinued if we have not make full disclosure of any information about our child with regard to; intellectual, academic, social, emotional, behavioural, medical, psychological, school, prior Safety Plans, smoking/vaping, illegal activity or police involvement; and/or if the student does not continue to meet SJSH’s Student Standards of Good Conduct/Teachability, SJSH’s Student Order and Discipline Policy and SJSH’s Rules; and/or if we do not continue to accept, support and promote SJSH’s philosophies, policies, procedures; SJSH’s discipline policies, practices and procedures; SJSH’s decisions and responses to students’ behaviours; SJSH’s rules; or if we allow or encourage, by act or omission of an act, any behaviours that are contrary to the SJSH’s Code of Behaviour.
I/WE give ‘in loco parentis’ (parental authority) to SJSH for all school related matters regarding our child.
I/We acknowledge and accept that in all instances except being legally separated or divorced as of the date of registration, the signature of one parent/guardian does legally bind the other parent/guardian to all the conditions of this contract and both parents are jointly and severally liable for the total tuition and fees.
I/We [Parent(s)/Guardian] acknowledge that we, jointly and severally, have an unconditional obligation to pay the tuition, all fees and all Additional Services charges, levies and assessments as may be rendered, from time to time, by SJSH. This contract is also binding with any incorporated business owned by either or both signers and collection can occur directly against the corporation.
Failure to communicate with the school if payment will be late can result in your account being forwarded for collection of the full tuition. Service can/will be immediately suspended. A stop payment or NSF cheque is a late payment and $50 is charged. Interest of 1% per month will be charged on any delinquent account.
This contract replaces and supersedes any prior stated or implied agreement. No future stated or implied agreement, unless agreed upon by both parties, in writing, shall be part of this contract.
I/We, the undersigned, have taken all the time required and have sought all the counsel needed to enter into this contractual agreement with full knowledge, understanding and consent to all its conditions.
I/We have read, understood and unconditionally accept all conditions of this contract including, but not limited to: SJSH’s Student Standards of Good Conduct and Teachability; SJSH’s Student Order and Discipline Policy; SJSH’s Attendance Policy; SJSH’s Grade 11 and 12 Mathematics and English Credit Policy; SJSH’s Rules; SJSH’s Operational Policies and Procedures and SJSH’s Withdrawal/ Refund/ Reduction of Obligation Policy, which are contained either herein or online or available for review at the school.
Banking information for Pre-authorized debits
Withdrawal Authorization
I, the undersigned, (if a legal person, herein represented by its duly authorized representative(s)), authorize the Payee to make pre-authorized debits (PAD) from my account with the aforementioned financial institution, at the following interval: monthly, starting on the 1st day of May, 2024 and ending on the 1st day of April 2025
- Each withdrawal will correspond to the total tuition plus any additional fees (less the deposit of 15%) divided by 12 payments (amount listed above under “monthly payment amount”).
Change or cancellation:
I shall inform the Payee, in a timely manner, of any changes to this Agreement.
I retain the right to revoke my authorization at any time, with a pre-notification of not less than 30 calendar days. To obtain a sample of the cancellation form or for more information on my right to cancel PAD Agreement, I may contact my financial institution or visit the Canadian Payments Association website at www.cdnpay.ca. I agree to release the financial institution of any liability if the revocation is not respected, except in the case of gross negligence on its part.
I agree that the financial institution at which I maintain the account is not required to verify that the payment is debited in accordance with this authorization. I also certify that every person whose signature is required for the operation of the aforementioned account has signed this authorization.
I acknowledge that the delivery of this authorization to the Payee constitutes delivery by me to the aforementioned financial institution.
Reimbursement
I have certain rights of recourse if a debit does not comply with the terms of this Agreement. For example, I have the right to receive reimbursement for any PAD this is not authorized or that is not compatible with the terms of this PAD Agreement. For more information on my rights of recourse, I may contact my financial institution or visit www.cdnpay.ca.
The financial institution shall reimburse me, on behalf of the organization, for any amounts withdrawn in error, within 90 calendar days or the withdrawal for a Personal PAD within 10 business days for a Business PAD, provided that the reimbursement is claimed for a valid reason.
I understand that a claim to this effect must be made to my financial institution following the procedure it will provide for that purpose.
Finally, I acknowledge that a claim for reimbursement filed after the aforementioned time limits must be settled between me and Payee, without any liability or commitment on the part of my financial institution.
I herby consent to the disclosure of the information contained in my pre-authorized debit enrolment agreement to the financial institution, provided such information is directly related to and required for the smooth application of the rules governing pre-authorized debits.
(only if two signatures are required)
Please upload a void cheque for your account. Filename cannot have any special characters letters and numbers only.
Maximum file size – 10 mega bytes. 
